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Temecula Little League

 Returning Managers/Volunteers - 2019 Returning Volunteer Form

New Managers/Volunteers - 2019 Volunteer Form

Volunteer Now!

Volunteers Run the League!

Volunteers Needed

Temecula Little League is run by an all volunteer staff. The League needs people to help out with the various volunteer positions. Without your help, we cannot provide the best experience for your children. TLL Board Members serve hundreds of hours in support of the league. Most of these positions are one time or short time duty and if you don't step up, it may not get done.

 

Check below to see the list of positions open. If you can help in any one of these positions, please contact Jessica Ward. Please step up if you can.

Thank You.

 

Elected Board and Appointed Volunteer Positions

ELECTED OFFICIALS:

1. PRESIDENT: Responsible for all correspondence with Little League Headquarters, arrangements for liability and accident insurance, attendance at monthly District 28 meetings, selection of managers and should be available to all parents and volunteers to help resolve any issues. Work with all officers and committees to ensure timely execution of tasks.

2. VICE PRESIDENT: Performs the President’s duties in his absence, prepares opening day newsletter, and coordinates opening day ceremony and closing day activities.

3. PLAYER AGENT: Responsible for player notifications and registration. Controls the tryouts, the auction and draft. Maintains team rosters and coordinates the movement of
players to new teams. Recommends Divisional Commissioners to BOD.

4. TREASURER: Responsible for receiving donations during registration, co-signs all checks with the President, maintains bank accounts, handles all league monies, keeps records of all transactions, prepares yearly reports on the Income and expenses of the league, and prepares and files all tax returns and reports.

5. SECRETARY: Responsible for keeping BOD minutes, maintaining the BOD meeting agendas and sourcing each BOD member for their topics. Maintain and publish BOD roster with phone numbers.

6. SAFETY OFFICER: Prepare annual ASAP program. Collects and performs background checks on all volunteers. Submit to LL HQ the Temecula Little League safety program. Saves us 20% on Insurance. Responsible for policing the Fields for any unsafe conditions. They can be in the form of “broken equipment” to unsafe fields.

7. SCHEDULING OFFICER: Works with the City of Temecula to obtain field Permits. Attends bi-annual Sports Council Meetings to turn in required paperwork. Responsible for preparing practice/game schedules for each season.

8. SECRETARY: Responsible for putting together and sending out Board of Director meeting agendas. Responsible for taking minutes during Board of Director meetings and transferring them to official meeting minutes electronic form.

9. UMPIRE IN CHIEF: Responsible for training and finding volunteers to umpire games throughout the season. Responsible for scheduling and resolving scheduling conflicts of umpires.

 

APPOINTED VOLUNTEER POSITIONS:

1. REGISTRATION CHAIRPERSON: Responsible for creating and printing early & regular registration flyers. Sources a committee to create and mail returning players packets, flyer distribution to schools, need to secure permission from Temecula school districts. Organize volunteers for registration table in January. Need to secure a registration site and distribute banners around city to announce registration. Work with treasurer to deposit checks. Work with Player agent to register players.

2. DIVISIONAL COMMISSIONERS (MAJORS, AAA, AA, A & T-BALL): Responsible for recommending managers of their Division to the President. Monitoring the activities of managers, coaches, players and parents. They should attend each team’s initial parents meeting; also observe a few of each team’s practices and many of their games. They are responsible for settling disputes within their Division. The Rookie & T-Ball Commissioners are responsible for working with the Player Agent to form the teams (by parental requests, schools, and neighborhood). They also need to coordinate the Rookie/T-Ball Parents meeting. This meeting should cover with the parents the rules of their divisions, their teams & their Manager/Coach.

3. EQUIPMENT MANAGER: Performs a complete inventory of all equipment by November 1st of each year, prepares an initial equipment acquisition list and budget and submits it to the BOD for approval. Selects the best source for buying the equipment, places all orders, distributes all equipment to each team, coordinates replacements during the year. Collect and stores all equipment at the end of the year. Distributes & collects all All-Star equipment as well.

4. UNIFORM MANAGER: Performs a complete inventory of all uniforms before Winter Ball each year. (in August) Work in concert with Winter Ball Chairman to order Shirts & Hats. Prepares the order of Jerseys, Pants, Hats (Adult & Youth), & socks. Selects the best source for buying the uniforms, places all orders, distributes all uniforms to each team. TVALL will provide the entire uniform for each player. Orders & distributes all All-Star uniforms. Should order in concert with Season order to eliminate delays.

5. FIELD MAINTENANCE COORDINATOR: Plans the field day crew activities, buys any needed tools & equipment. Works with the City of Temecula to coordinate watering & general maintenance. Arranges for any needed brick dust and sod. Ensures fields have bases, line makers with Paint, and drags.

6. SPONSORS CHAIRPERSON: Prepares application form, works with managers and parents to acquire sponsors. Acquires sponsorship banners for appropriate sponsorship levels. Arrange for Sponsor plaques.

7. INFORMATION OFFICER: Responsible for WEB maintenance and electronic data transfer to & from LL HQ. Works with Registration Chairmen for on-line registration needs.

8. TEAM PARENT COORDINATOR/BOOSTER CLUB PRESIDENT: Responsible for coordination of team parents. Is the communication conduit for TVALL to each team. Is President of Booster Club & is responsible for it’s staffing and completion of it’s many assignments.

9. OPENING/CLOSING DAY COORDINATOR: Coordinate all Opening Day and Closing Day Activities

10. SNACK BAR COORDINATOR: Snack Bar Operations

COMMITTEES:

RULES: Appointed Committee that works closely with the Board of Directors on any changes made to Local Rules.

FIELDS: Appointed Committee that works closely with the Field Maintenance Coordinator in assuring that the game fields are playable yearlong and help to make sure each team participates in Friday Field Days.

SPONSORSHIP: Appointed Committee that works closely with the Board of Directors to find sponsors.